Nonprofits: Why and How to Migrate to Infomaniak

Nonprofits face a constant challenge: accomplishing their mission with limited resources. Digital tools often represent a significant expense, especially since major American platforms rarely target the nonprofit sector with tailored offerings. Infomaniak offers an attractive alternative, with comprehensive tools, ethical hosting, and favorable conditions for the nonprofit world.

Discover kSuite for Nonprofits

The Digital Challenges Facing Nonprofits

Managing a nonprofit in 2026 means juggling numerous tools: email to communicate with members, storage to share board documents, calendars to coordinate volunteers, video conferencing for remote meetings. Each of these needs can be covered by free solutions, but at what cost?

The Trap of "Free" Solutions

Google Workspace offers a free plan for nonprofits (Google for Nonprofits), as does Microsoft (Microsoft 365 for Nonprofits). These offerings seem attractive, but they come with often overlooked trade-offs.

First, your organization\'s data is hosted in the United States, subject to the Cloud Act. Discussions about the organization\'s strategy, donor information, board meeting discussions: all of this can potentially be accessible to American authorities.

Second, these free offerings are often limited in features or support. When you encounter a problem, you\'re left to fend for yourself with endless FAQs.

Finally, you become dependent on a closed ecosystem. Your data is formatted for these platforms and migrating to another solution becomes complex.

The Digital Ethics Question

For many nonprofits, values matter as much as features. Using Big Tech services can contradict certain commitments: digital sovereignty, environmental protection, privacy.

Infomaniak provides concrete answers to these concerns. The company is independent (no outside shareholders), its data centers run on 100% renewable energy, and it offsets 200% of its carbon emissions. Its business model relies on quality paid services, not data exploitation.

What Infomaniak Offers Nonprofits

Infomaniak doesn\'t have a specific free offering for nonprofits, but its base pricing is accessible enough that cost shouldn\'t be an obstacle.

My kSuite: The Ideal Entry-Level Option

My kSuite is an individual offering that includes a professional email address, 15 GB of kDrive storage, access to kMeet for video conferencing, and kChat for instant messaging. All for less than 5€ per month.

For a small nonprofit with a single account shared by the board, this is more than sufficient. Each member can access the tools via their own credentials while sharing the same resources.

kSuite Standard: Advanced Collaboration

For more structured organizations, kSuite Standard offers advanced collaboration features: each user gets their own mailbox, calendars are shared between members, kDrive storage is pooled with fine-grained access control.

At 5.87€ per user per month, the cost remains manageable even for a team of several staff members or active volunteers.

Key Features for Nonprofits

Practical Examples: Using Infomaniak Day-to-Day

Let\'s see how Infomaniak tools integrate into a nonprofit\'s daily life through concrete situations.

Organizing the Annual General Meeting

The AGM is approaching. You create a shared folder on kDrive with the annual report, financial report, and resolutions to vote on. Each board member can access it to review and comment. Once the documents are finalized, you share them with members via a password-protected public link.

For members who can\'t attend in person, you set up remote participation via kMeet. They follow the meeting via video and can vote in real time through a shared form.

Coordinating Volunteers

Your organization is hosting an event that mobilizes about twenty volunteers. The shared calendar allows each person to sign up for the time slots that suit them. A dedicated kChat channel for the event centralizes discussions and practical questions.

On the day, the schedule is accessible to everyone on their smartphones. Last-minute changes are reflected in real time.

Managing Memberships and Communication

Membership requests arrive at a dedicated address (memberships@organization.org). Several board members can process these requests from their own devices without stepping on each other\'s toes, thanks to the email flagging system.

The monthly newsletter is collaboratively written in kDrive. Once approved, it is sent from the organization\'s email address.

Archiving Official Documents

Bylaws, meeting minutes, declaration receipts: all these documents are stored in a kDrive folder with restricted permissions. Only the board can edit, but members can view upon request.

kDrive\'s versioning keeps the modification history for 90 days, allowing you to retrieve a previous version if needed.

Migrating from Google Workspace or Microsoft 365

Currently using Google or Microsoft\'s "nonprofit" offerings and want to migrate to Infomaniak? The process is well-defined.

Preparing the Migration

Start by inventorying what you actually use. Some nonprofits subscribed to Google Workspace but only use Gmail and Drive. Others fully leverage collaborative features. This inventory determines the scope of the migration.

Also list access rights: who has which credentials, who manages which aspect. It\'s an opportunity to clean up unused accounts.

Transferring Emails

Infomaniak\'s migration tool automatically imports emails from Gmail or Outlook. The complete history is transferred, including folders and subfolders. Allow a few hours for a well-filled mailbox.

During migration, you retain access to your old email. The final switch is done by modifying your domain name\'s DNS records.

Transferring Files

kDrive offers direct import from Google Drive. You select the folders to transfer and the tool handles the rest. The folder structure is preserved, along with sharing permissions (which will need to be reconfigured in kDrive).

For OneDrive/SharePoint, the transfer is done manually via download then upload, or via the kDrive desktop app that syncs local files.

Reconfiguring Devices

Each user needs to reconfigure their devices to point to the new Infomaniak servers. This is the most time-consuming step if you have many volunteers.

Prepare a tutorial with screenshots for each device type (iPhone, Android, Outlook, Thunderbird). Offer a technical support session to help those who are less comfortable.

Communicating the Change

Notify your members and partners about the change. If you keep the same domain name, email addresses remain identical and the change is transparent for them. Otherwise, set up redirects from the old addresses.

Typical Budget for a Nonprofit

How much does Infomaniak hosting cost for a nonprofit? Here are some examples.

These amounts should be put in perspective with the cost of other services (insurance, premises, communication). For most nonprofits, digital hosting is a marginal expense in the overall budget.

And compared to the hidden cost of "free" solutions (dependency, data exploitation, non-existent support), investing in a quality paid solution is well justified.

Specific Advantages for Nonprofits

Hosting Aligned with Your Values

Infomaniak is an independent Swiss company with no outside shareholders to satisfy. Its environmental commitment is concrete: 100% renewable energy, carbon offset, naturally cooled data centers. For an organization committed to ecological transition or digital sovereignty, this is a compelling argument.

Responsive, Multilingual Support

Unlike American tech giants, Infomaniak offers phone and email support in multiple languages, with real people based in Switzerland. For a nonprofit without internal technical skills, this is reassuring.

Control Over Your Data

Your data remains your data. Infomaniak does not analyze it, resell it, or use it for ad targeting. You can export it at any time in standard formats.

Conclusion

Nonprofits deserve quality digital tools that align with their values and fit their budget. Infomaniak checks all these boxes: ethical hosting in Switzerland, comprehensive features, accessible pricing, human support.

Migrating from Google or Microsoft requires some organization, but it\'s within reach for any motivated nonprofit. And it\'s well worth the effort: regain control of your data, support an independent company, and set an example for your members.

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