Leaving Microsoft 365 or Google Workspace for Infomaniak involves an initial investment. But what are the real savings over the long term? We\'ve done the math for you with a complete ROI analysis.
Migration Costs
Direct Costs
| Item | DIY (yourself) | With a Provider |
|---|---|---|
| Email migration (5 mailboxes) | EUR 0 (your time) | EUR 200-500 |
| Email migration (20 mailboxes) | EUR 0 (your time) | EUR 600-1,500 |
| Calendar/contacts migration | EUR 0 | Included or +EUR 100-300 |
| Workstation setup | EUR 0 (your time) | EUR 30-50/workstation |
| User training | EUR 0 | EUR 200-500/session |
Indirect Costs (Don\'t Overlook)
- Time spent – The time you or your team dedicate to the migration
- Reduced productivity – User adaptation period (1-2 weeks)
- Risk of errors – A bad configuration can cost time to resolve
Realistic Estimate
For a 10-person SMB, expect EUR 500-2,000 in migration costs with a provider, or 2-4 working days if you do it yourself.
Monthly Subscription Comparison
Scenario: 10-User Company
| Service | Microsoft 365 | Google Workspace | kSuite |
|---|---|---|---|
| Comparable plan | Business Basic | Business Starter | kSuite Standard |
| Price/user/month | EUR 5.60 | EUR 5.75 | EUR 5.54 |
| Monthly total (10 users) | EUR 56 | EUR 57.50 | EUR 55.40 |
| Annual total | EUR 672 | EUR 690 | EUR 664.80 |
At first glance, the savings seem marginal (~1-2%). But let\'s look more closely.
Hidden Savings
1. No Surprise Price Hikes
Microsoft and Google regularly raise their prices:
- Microsoft 365: +15% in March 2022
- Google Workspace: +20% in 2023 for some plans
- Infomaniak: stable pricing for several years
2. More Generous Storage
| Service | Included Storage |
|---|---|
| Microsoft 365 Business Basic | 1 TB/user |
| Google Workspace Business Starter | 30 GB/user |
| kSuite Standard | 3 TB shared + 6 GB/user mail |
3. No Additional Licenses Needed
With Microsoft, you often pay extras:
- Microsoft 365 Apps (desktop Word, Excel): +EUR 9/user/month
- Advanced video conferencing: upgrade needed
- Email archiving: paid option
kSuite includes everything in the base price.
4. Multilingual Support Included
Microsoft/Google support often requires a paid support contract for a fast response. Infomaniak includes responsive, multilingual support.
3-Year ROI Calculation
Assumptions
- 10-user company
- Migration with a provider: EUR 1,500
- 10% price increase from Big Tech over 3 years
Microsoft 365 Scenario
| Year | Microsoft 365 Cost |
|---|---|
| Year 1 | EUR 672 |
| Year 2 (+5%) | EUR 706 |
| Year 3 (+5%) | EUR 741 |
| 3-Year Total | EUR 2,119 |
kSuite Scenario with Migration
| Item | Cost |
|---|---|
| Migration (one-time) | EUR 1,500 |
| Year 1 | EUR 665 |
| Year 2 | EUR 665 |
| Year 3 | EUR 665 |
| 3-Year Total | EUR 3,495 |
In this scenario, ROI is not reached within 3 years for a small organization. But...
When Is Migration Cost-Effective?
Case 1: High Storage Volume
If you exceed Microsoft/Google quotas and need to pay for additional storage, kDrive becomes very advantageous.
Case 2: More Than 20 Users
Migration costs are relatively fixed. The more users you have, the faster you recoup the investment.
Case 3: Premium Plans Compared
If you compare Microsoft 365 Business Standard (EUR 12.50/month) to kSuite Standard (EUR 5.54/month), the saving is EUR 83/user/year.
Case 4: The Value of Sovereignty
Some values are priceless:
- GDPR compliance with no gray areas
- No legal risk tied to the Cloud Act
- Supporting the local European economy
- Reduced environmental impact
What Doesn\'t Factor into the Financial Calculation
Risks Avoided
- GDPR fines – Up to 4% of global revenue
- Lost contracts – Some clients demand sovereignty guarantees
- Industrial espionage – The Cloud Act allows U.S. authorities to access data
Intangible Benefits
- Peace of mind about data location
- Responsible brand image
- Independence from Big Tech
Recommendations by Profile
Freelancers and Micro-Businesses (1-5 people)
Do the migration yourself using our guides. ROI is reached by year 2 if you compare premium plans.
SMBs (5-50 people)
Get professional support. The cost is recouped in 2-3 years, and you avoid costly mistakes.
Large Companies (50+ people)
Conduct a full impact study. Economies of scale make migration very profitable, but the project requires professional management.
Conclusion
Migrating to Infomaniak isn\'t always a purely economic choice in the short term. It\'s an investment in sovereignty, simplicity, and the sustainability of your infrastructure.
For businesses that value these aspects, the migration cost is amply offset by long-term benefits: pricing stability, guaranteed compliance, and technological independence.
Ready to migrate to Infomaniak?
Contact us for a free 15-minute audit. We will analyze your situation and provide you with a personalized quote.
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